Q: What version should I upload?

Quickfire questions header

Q: What version of the full text should I upload to the Research Repository?

A: The version we are most frequently permitted to archive is the author’s accepted manuscript (also called AAM, accepted version, or post-print).

Dateofacceptance

This is the version of the text that is accepted by the publisher. For journal articles this is after the article has gone through peer review, and any changes resulting from peer review have been incorporated, but before any publisher formatting is added. This means we cannot use proofs, as they feature publisher formatting (of which the publisher holds the copyright.)

This is the version required to comply with the HEFCE policy, and is the version that most journals allow us to archive anyway. For book chapters this is also the version we are most likely to be able to archive, so if in doubt – upload the accepted version. The repository team will check the publisher requirements and get in touch if a different version is required.

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Behind the scenes at the Research Repository

Behind the scenes teaser

If you have ever wondered what happens after you click ‘Deposit item now’ and log out of the Research Repository…

If you have ever thought about what happens to your item before it appears on the Research Repository and your staff profile…

If you have pondered about the difference between checking archiving and copyright conditions for a journal article versus a conference item (or just how long it can take)…

Then you will be interested in our latest poster, showing all the steps that your item has to go through between ‘Deposit Item Now’ and you seeing it on the Research Repository. You can see a teaser of the the full poster created by Lisa, the Repository Administrator, above, and the full poster can be viewed online here.

Q: Why can’t I edit my record on the repository?

Quickfire questions header

This is a new series of posts in which we answer some of the frequent questions we receive in the team, which have relatively short, simple answers.

Q: I want to make a change to an item on the Research Repository, but I can’t find an edit function?

A: Once you deposit an item to the Research or Data Repositories you cannot edit the record anymore – it can only be changed by a repository administrator. This is highlighted on the deposit page, the last step in the deposit process. If you know you still want to make changes to a record then do not deposit it at this point! In your repository work area (accessed through the ‘Manage deposits’ link at the top of the page when you log in) you can see the status of any items that you have uploaded.

If the item status is ‘User Workarea‘ then you can still edit this item. Open the record or click the pencil and paper icon next to it to make any changes.

Status

If the item status is ‘Under Review‘ ‘Live Archive‘ or ‘Retired‘ then you cannot edit the item. If there are any changes you wish to make you will need to contact the repository team with the details of the record and the edits that need to be made. The repository team can then update the record for you.

Merry Christmas to all and to all a good night

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For the last post of the year we’re giving you a look at the Research Support Team Christmas decorations!

Our theme? Christmas songs.

Our mission? Make people guess from a series of clue and pun filled decorations what songs we are referencing.

Our medium? Paper, card, glue, knick-knacks, and a cuddly gorilla.

We’ve created decorations from the titles of 10 Christmas songs. Can you work out what they all are? Hover over each image to find out how many songs are shown in each picture. We’ll post the answers when we get back in January.

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Spotlight: Using 3D imaging to map bullet impacts in sandstone

Bullet impacts

The spotlight today is a conference poster, Using 3D imaging to map bullet impacts in sandstone, which was originally presented at the SEAHA 2nd Annual Conference in June 2016.

The poster gives an overview of the team’s project, x-raying bullet damage to sandstone blocks in order to aid conservation efforts for heritage sights. This involved shooting several sandstone blocks in order to get the required samples!

Check out the poster for more information about the study.

Spotlight: Family Rituals 2.0

Family rituals (1)

Today’s spotlight is a report for a project titled Family Rituals 2.0. The project aimed to understand the everyday rituals that families undertook, particularly when one member regularly works away from home.

The project built five ‘ritual machines’ for five different families, all aimed at enhancing a ‘ritual’ of the family. Wine robots, magical telescopes, talking handbags – the machines all took different forms and worked in different ways.

Check the report for more information about the project.

Meet the team: Library Information Administrator (Repositories)

The blog has been up and running for around eight months now and it’s about time we finally introduced the team behind it. Each person in the Library Research Support team will be writing an introduction in our ‘Meet the team’ series of blog posts. Today we feature…

LisaHello, I’m Lisa! I’m the Repository Administrator for the Research Team, and I’ve been in this role for just under a year now.

My main responsibility is to check every item that comes into the Research Repository review area, before making them live. This involves checking that the metadata has been filled in correctly, and checking publisher’s archiving policies before making text live. I also check PhD theses that are uploaded to the repository, to ensure that there are no outstanding copyright issues.

Alongside Charley Vaughton (the Repository Manager), I monitor the eprints inbox and answer the Repository phone. Typical inquiries that I respond to include item amendment requests, thesis copyright queries, and questions about items not showing on staff profiles.

I am responsible for writing the termly statistics reports, which provide an insight into changes that have taken place within the Research Repository each term; for example, what are the top ten countries downloading material from the Repository?

Outside of work I like to keep fit by going to the gym, playing badminton, or going for a long walk with my partner.