Leaving EPrints – update on implementation of new PIMS

UWE is implementing a new Project Information and Management System (PIMS) and the first stage is the Research Repository. We will be moving from the old repository, hosted on EPrints, to a new Research Repository. The new repository will be launching on the 23rd of July.

As part of the switchover process we will be switching the EPrints Research Repository to read-only mode on the 15th of July. Users will not be able to deposit any outputs or make any changes after this date. Users will be able to resume depositing outputs to the new repository when it launches.

We will keep posting updates about the project over the next few weeks as it progresses, including our forthcoming new email address and any important announcements.

For more information you can still contact us at eprints@uwe.ac.uk (for now!)

Photo by Mantas Hesthaven on Unsplash


Most frequently downloaded Repository items this year!

Open Access Week 2018

The Repository isn’t just a tool for the REF! As well as journal articles, we have a variety of different items types, such as videos, musical compositions, and artist’s books. The poster below shows the most frequently downloaded item, for a variety of different item types, this year (January – September 2018). You can access the repository records by clicking on the poster below, and then clicking on the individual hyperlinks.


Spotlight: AMHARC


Today’s spotlight, AMHARC, is a creative work by Teresa Dillon. The piece is made from recycled cardboard, recycled tetra pak, and ultraviolet paint, and calls on images of CCTV cameras, anti-bird spikes, and anti-bird gels.

AMHARC (pronounced arc) is a call to recognise the non-human affects surveillance architectures have on other creature’s habits and ecologies.

You can view the sculpture on the Research Repository, along with a description from Teresa about the influences and intentions of the creative work.

Highlighting thesis downloads

We pulled together a report recently to look at downloads of theses from the Research Repository. The statistics package built into the repository does not allow us to filter by item type – fortunately IRUS-UK has a report just for theses!

We measured download figures from June 2013 (when IRUS began recording UWE download information) to August 2018 (the most recent information available at the time of the report.) Here are the highlights:

  • There are 437 theses that have been downloaded at least once (i.e. they show on the report)
  • The total download figure for theses in that time period was 169,132
  • There are 32 theses that have been downloaded over 1,000 times
  • There are 5 theses that have been downloaded over 4,000 times
  • The most downloaded thesis is from 2015 and has 14,571 downloads

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Q: Why can’t I see all my papers when I log in?

Quickfire questions header

Q: When I log in to the Research Repository I can only see some of my papers, even when I know there are more on the repository. Why can’t I see all of them?

A: When you log in to the Research Repository you are automatically taken to your ‘Manage deposits’ page, also referred to as your workarea. This is where you add new items to the Research Repository, whether through importing information (e.g. using a DOI) or by adding the item manually (clicking the ‘New Item’ button.) This is also where you can see all the items that you have uploaded to the Research Repository and what their status is (e.g. under review, in the live archive, or retired from the repository.)

The key point is that you can only see the items that you yourself have uploaded. If your co-author uploaded the paper then it will appear in their workarea. If the paper was imported via the PubRouter plugin and uploaded by the Repository team (in which case you will have received an email from the Repository team asking for additional information) then it will appear in the PubRouter workarea.

You can also filter which items you see in your workarea – e.g. if you want to concentrate on the papers that you are still in the process of uploading then you can filter the table to only show those papers.


Items uploaded by other colleagues can still be linked to your staff profile via the inclusion of your UWE email address, which is how we make one record on the Research Repository appear on multiple staff profiles. It will also appear in repository searches for your name.

2017-2018 annual report


The Library Research Support team annual report has now been completed and is available to view on the UWE Research Repository. The report goes over the activities that the team have been involved in, as well as giving some statistics about APC payments, visitors to the Research Repository, and Data Repository growth. Taking into account feedback from the last annual report we have also included figures for full text items added to the Research Repository.

You can access the report on the Research Repository, and direct any questions to the Library Research Support team.

Image: Pie Charts from xkcd.com (Randall Munroe) is licensed under a Creative Commons Attribution-NonCommercial 2.5 License.

Open access book chapters – Springer joins the gang


Springer has recently updated its self-archiving policy for book chapters, meaning that authors can now archive the accepted manuscript of their book chapter on the UWE Research Repository. Previously Springer did not allow any form of self-archiving, so this will make a big difference to UWE Bristol authors who are publishing with Springer.

The Library Research Support Team checks the archiving policies for all book chapters uploaded to the Research Repository and will contact authors in the event that we are unable to use the manuscript supplied. Many publishers allow us to archive the accepted version of the text after observing an embargo.

Book chapters do not currently need to comply with the HEFCE policy in order to be eligible for submission for REF 2021, but authors may wish to follow the same principles (upload the accepted manuscript within 3 months of acceptance) as best practice.

Any questions? Contact the repository team for more information about archiving books and book chapters on the Research Repository.

Image found via Pixabay