I (Charley) am going to be taking part in the Creative Skills Week for ACE staff taking place over the next few days.
- On Friday 22nd June at 10:30 at Bower Ashton campus I will be doing a short presentation session billed as ‘Meet your research support librarian’. this will be a chance to get an overview of the ways in which the Research Support team can support researchers and PGRs, and will feature (fingers crossed for technology working) our new team animated video!
- On Monday 25th June I will be at Bower Ashton campus again, available for drop-in questions and chats. Come along with any specific questions about how we can help you with your research.
Come along and find out more about the team!
I (Charley) recently had the luck to be involved in the photoshoot for our new Research Support Team banner. Our old banner is out of date, so we need a new one to take for our regular visits to other campuses, as well as to other events or out ‘on tour’ around Frenchay campus.
I thought that I would be helping guide the photographer about what the models in the photo needed to do, and what we needed the photo to portray. Instead I found myself as one of the models! My fellow model and I gestured at a laptop, waved pens around, and made interested looking faces while trying to think of things to chat about. It was all a bit odd – I don’t know how the professionals do it.
All this means that we will soon be able to unveil our new banner, and you will then be able to spot me sitting under a picture of my own face, ready to answer any queries about open access or the repositories. Stay tuned for more information!
Photo found via Pexels
Q: There are four records for my name on the Research Repository. Can I combine these?
A: When browsing the Research Repository by author (i.e. using the specific ‘Browse‘ feature in the left-hand sidebar as opposed to searching) you may find your name listed multiple times, with different numbers of publications listed.
This happens because the Research Repository records every different instance of a name as a different person (including different punctuation) – so even though Jane Shepard, J. Shepard, J Shepard and Jane C. Shepard are all the same person, the repository gives them all an individual listing.
If you let the repository team know, we can combine the records under one name. This requires opening each record individually and changing the names in the ‘Creators’ field so that they all match.
To prevent this from happening in the first place, please ensure you always enter your name in one consistent format.
Q: I deposited my paper on the Research Repository but it isn’t showing up – what’s going on?
A: The most likely explanation is that the deposit process was not completed. The final step in depositing the paper is hitting the ‘Deposit Item Now’ button on the Deposit screen:
Just clicking through to the Deposit screen is not enough – you must click this button.
You can tell when an item has been successfully deposited because the item status will change from ‘User Workarea‘ to ‘Under Review‘. Later, once it has been checked by a repository administrator, it will be moved to the live repository and the status will change to ‘Live Archive‘.
This is a new series of posts in which we answer some of the frequent questions we receive in the team, which have relatively short, simple answers.
Q: I want to make a change to an item on the Research Repository, but I can’t find an edit function?
A: Once you deposit an item to the Research or Data Repositories you cannot edit the record anymore – it can only be changed by a repository administrator. This is highlighted on the deposit page, the last step in the deposit process. If you know you still want to make changes to a record then do not deposit it at this point! In your repository work area (accessed through the ‘Manage deposits’ link at the top of the page when you log in) you can see the status of any items that you have uploaded.
If the item status is ‘User Workarea‘ then you can still edit this item. Open the record or click the pencil and paper icon next to it to make any changes.
If the item status is ‘Under Review‘ ‘Live Archive‘ or ‘Retired‘ then you cannot edit the item. If there are any changes you wish to make you will need to contact the repository team with the details of the record and the edits that need to be made. The repository team can then update the record for you.
5 Safes is a framework for handling access and re-use requests for confidential or sensitive data. The framework demonstrates best practice for allowing confidential data to be used, without sacrificing the privacy of the individuals represented in the data.
The annual report for the Research Repository has had an overhaul this year.
The new report gives an overview of some of the activities that the team has been involved in over the last year, usage statistics for the Research Repository, and aims for the team going forward.
The report has been stripped down and rebuilt into a more streamlined and visually friendly format, and is available to view on the Research Repository.
Image: “Research Way” by Graham Richardson is licensed under CC BY 2.0