How to deposit – video guides now available

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There are now three new and updated video guides for depositing research and data in the UWE Repositories. Each video is less than four-and-a-half minutes long and shows how to deposit a paper or dataset from start to finish.

You can see how to deposit a dataset in the UWE Research Data Repository in one of the videos.

For the Research Repository there is a full video guide to manually adding your work as well as a quick deposit guide for importing articles using a DOI number.

We hope that they will be a helpful guide for both new and existing staff alike.


Photo by Jakob Owens on Unsplash

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The Research Support team – now animated!

Nominated for no award, but we're pretty happy with itWe are always looking for new ways in which to alert UWE researchers about what the Research Support team can do for them. For this year’s all staff event we were tasked with creating a video to let new starters in Student Success Services know what the Library Research Support team does, and we thought that it would also be useful for researchers as a breakdown of how the team can support them.

We always like to take the opportunity to be a bit creative (as seen in our poster from last year) and wanted to take a fun approach – so we animated ourselves using Powtoon.

The resulting video is two and a half minutes of useful information wrapped in a cartoon package. Hopefully our researchers find it a helpful and memorable introduction to the Library Research Support team.

The video is available to view (with subtitles) on Vimeo. We hope you enjoy!

ACE Creative Skills Week

I (Charley) am going to be taking part in the Creative Skills Week for ACE staff taking place over the next few days.

  • On Friday 22nd June at 10:30 at Bower Ashton campus I will be doing a short presentation session billed as ‘Meet your research support librarian’. this will be a chance to get an overview of the ways in which the Research Support team can support researchers and PGRs, and will feature (fingers crossed for technology working) our new team animated video!
  • On Monday 25th June I will be at Bower Ashton campus again, available for drop-in questions and chats. Come along with any specific questions about how we can help you with your research.

Come along and find out more about the team!

I’m ready for my close-up…

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I (Charley) recently had the luck to be involved in the photoshoot for our new Research Support Team banner. Our old banner is out of date, so we need a new one to take for our regular visits to other campuses, as well as to other events or out ‘on tour’ around Frenchay campus.

I thought that I would be helping guide the photographer about what the models in the photo needed to do, and what we needed the photo to portray. Instead I found myself as one of the models! My fellow model and I gestured at a laptop, waved pens around, and made interested looking faces while trying to think of things to chat about. It was all a bit odd – I don’t know how the professionals do it.

All this means that we will soon be able to unveil our new banner, and you will then be able to spot me sitting under a picture of my own face, ready to answer any queries about open access or the repositories. Stay tuned for more information!


 

Photo found via Pexels

Q: Why are there four of me?!

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Q: There are four records for my name on the Research Repository. Can I combine these?

A: When browsing the Research Repository by author (i.e. using the specific ‘Browse‘ feature in the left-hand sidebar as opposed to searching) you may find your name listed multiple times, with different numbers of publications listed.

This happens because the Research Repository records every different instance of a name as a different person (including different punctuation) – so even though Jane Shepard, J. Shepard, J Shepard and Jane C. Shepard are all the same person, the repository gives them all an individual listing.

If you let the repository team know, we can combine the records under one name. This requires opening each record individually and changing the names in the ‘Creators’ field so that they all match.

To prevent this from happening in the first place, please ensure you always enter your name in one consistent format.

Q: I uploaded my paper so why is there no record for it?

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Q: I deposited my paper on the Research Repository but it isn’t showing up – what’s going on?

A: The most likely explanation is that the deposit process was not completed. The final step in depositing the paper is hitting the ‘Deposit Item Now’ button on the Deposit screen:

Deposit

Just clicking through to the Deposit screen is not enough – you must click this button.

You can tell when an item has been successfully deposited because the item status will change from ‘User Workarea‘ to ‘Under Review‘. Later, once it has been checked by a repository administrator, it will be moved to the live repository and the status will change to ‘Live Archive‘.

Q: Why can’t I edit my record on the repository?

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This is a new series of posts in which we answer some of the frequent questions we receive in the team, which have relatively short, simple answers.

Q: I want to make a change to an item on the Research Repository, but I can’t find an edit function?

A: Once you deposit an item to the Research or Data Repositories you cannot edit the record anymore – it can only be changed by a repository administrator. This is highlighted on the deposit page, the last step in the deposit process. If you know you still want to make changes to a record then do not deposit it at this point! In your repository work area (accessed through the ‘Manage deposits’ link at the top of the page when you log in) you can see the status of any items that you have uploaded.

If the item status is ‘User Workarea‘ then you can still edit this item. Open the record or click the pencil and paper icon next to it to make any changes.

Status

If the item status is ‘Under Review‘ ‘Live Archive‘ or ‘Retired‘ then you cannot edit the item. If there are any changes you wish to make you will need to contact the repository team with the details of the record and the edits that need to be made. The repository team can then update the record for you.