Q: There are four records for my name on the Research Repository. Can I combine these?
A: When browsing the Research Repository by author (i.e. using the specific ‘Browse‘ feature in the left-hand sidebar as opposed to searching) you may find your name listed multiple times, with different numbers of publications listed.
This happens because the Research Repository records every different instance of a name as a different person (including different punctuation) – so even though Jane Shepard, J. Shepard, J Shepard and Jane C. Shepard are all the same person, the repository gives them all an individual listing.
If you let the repository team know, we can combine the records under one name. This requires opening each record individually and changing the names in the ‘Creators’ field so that they all match.
To prevent this from happening in the first place, please ensure you always enter your name in one consistent format.
Q: I deposited my paper on the Research Repository but it isn’t showing up – what’s going on?
A: The most likely explanation is that the deposit process was not completed. The final step in depositing the paper is hitting the ‘Deposit Item Now’ button on the Deposit screen:
Just clicking through to the Deposit screen is not enough – you must click this button.
You can tell when an item has been successfully deposited because the item status will change from ‘User Workarea‘ to ‘Under Review‘. Later, once it has been checked by a repository administrator, it will be moved to the live repository and the status will change to ‘Live Archive‘.
This is a new series of posts in which we answer some of the frequent questions we receive in the team, which have relatively short, simple answers.
Q: I want to make a change to an item on the Research Repository, but I can’t find an edit function?
A: Once you deposit an item to the Research or Data Repositories you cannot edit the record anymore – it can only be changed by a repository administrator. This is highlighted on the deposit page, the last step in the deposit process. If you know you still want to make changes to a record then do not deposit it at this point! In your repository work area (accessed through the ‘Manage deposits’ link at the top of the page when you log in) you can see the status of any items that you have uploaded.
If the item status is ‘User Workarea‘ then you can still edit this item. Open the record or click the pencil and paper icon next to it to make any changes.
If the item status is ‘Under Review‘ ‘Live Archive‘ or ‘Retired‘ then you cannot edit the item. If there are any changes you wish to make you will need to contact the repository team with the details of the record and the edits that need to be made. The repository team can then update the record for you.
5 Safes is a framework for handling access and re-use requests for confidential or sensitive data. The framework demonstrates best practice for allowing confidential data to be used, without sacrificing the privacy of the individuals represented in the data.
The annual report for the Research Repository has had an overhaul this year.
The new report gives an overview of some of the activities that the team has been involved in over the last year, usage statistics for the Research Repository, and aims for the team going forward.
The report has been stripped down and rebuilt into a more streamlined and visually friendly format, and is available to view on the Research Repository.
Image: “Research Way” by Graham Richardson is licensed under CC BY 2.0
In case you missed the open research series organised by the Research Support team in January, you can catch the recordings from the events at the links below:
- Open access: It’s real and it’s happening now
- Open access: It’s legal and it’s good to be involved!
- The path to data sharing: How open can I go?
Each session focused on different area of open access and was delivered by a variety of speakers.
Open access: It’s real and it’s happening now includes a talk from Professor Martin Eve, co-founder and CEO of the Open Library of Humanities, who speaks about where open access is coming from and where it can be going. This is followed by a discussion about researcher experiences of open access, featuring research staff from UWE Bristol.
Open access: It’s legal and it’s good to be involved! was delivered by several members of the library team. We give an overview of open access, a behind the scenes look at the Research Repository, an overview of creative commons licenses, and more information about the green and gold routes of publishing, the dangers of ResearchGate, funder requirements, and ORCiD.
The path to data sharing: How open can I go? features a talk from Professor Felix Ritchie about open data and the 5 safes framework. The session also covers research governance, data management plans, and the support available for data management at UWE Bristol.
Image used – “Open Sign” by Chip Griffin is licensed under CC BY 2.0
In addition to the Research Repository for research outputs, we now have the Research Data Repository to record and preserve data that has been generated from research projects. This was originally launched to meet EPSRC expectations for research data preservation and discovery. Library services are able to offer secure, long term preservation for data which needs to be kept e.g. because it underpins a publication, and we can help create metadata records relating to preserved data. A permanent identifier is created which can be cited within resulting publications as a link to the underlying data. This is a requirement made by an increasing number of publishers and funders including EPSRC.