Leaving EPrints – update on implementation of new PIMS

UWE is implementing a new Project Information and Management System (PIMS) and the first stage is the Research Repository. We will be moving from the old repository, hosted on EPrints, to a new Research Repository. The new repository will be launching on the 23rd of July.

As part of the switchover process we will be switching the EPrints Research Repository to read-only mode on the 15th of July. Users will not be able to deposit any outputs or make any changes after this date. Users will be able to resume depositing outputs to the new repository when it launches.

We will keep posting updates about the project over the next few weeks as it progresses, including our forthcoming new email address and any important announcements.

For more information you can still contact us at eprints@uwe.ac.uk (for now!)

Photo by Mantas Hesthaven on Unsplash


Let’s play! Games and open access

Our version of the Game of Open Access created by the University of Huddersfield

In September 2018 we had a team away day where we looked at some of the games that have been developed to teach about research and open access. One that we played was The Game of Open Access which was created by the University of Huddersfield, and which is available under a Creative Commons license (CC BY-NC to be precise.) We liked how simple the game was to play, so we decided to adapt it to use at UWE.

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Repository downtime and practice changes


The Research Repository and Research Data Repository will be switched off for 24 hours this Wednesday, the 12th of December. This is to allow for essential maintenance and upgrade work to EPrints, the repository software. The repositories will be back online on Thursday the 13th of December, with no significant changes. Users will not be able to upload items to, or download items from, either repository during this time. The Repository team will also be unable to edit any records during the downtime.

Due to this, and future planned update work, the team are introducing some changes to existing practice that may affect you.

What you need to know:

  • Review times will be longer and we will prioritise items that need to comply with the REF policy
  • You will now need to inform us when an in press item that you have uploaded to the repository has been published. We will not be checking this on your behalf.
  • We will only send one email to authors whose REF eligible items are not compliant with the policy, rather than multiple emails.

For more details on the changes, or the repository downtime, please contact the repository team (eprints@uwe.ac.uk).

The Research Support team will be out of the office on Wednesday but will answer any queries on Thursday the 13th of December.

Photo by Fernando Arcos from Pexels

UWE campus visits


The Library Research Support team is based at Frenchay campus. We make monthly visits to other campuses, and can travel over by request as well.

The monthly visits are an opportunity for researchers and PGRs to drop in with any questions about the REF 2021 policy, data preservation, the UWE repositories, open access publishing and funding, and much more. If you prefer, we can also arrange for appointments in advance – just contact us to arrange a time.

Glenside campusAnna is based in Glenside library on the first Thursday of each month. Enquire at the library helpdesk for more information.

City campusCharley is based at Bower Ashton campus on the last Thursday of each month. She can be found in the open learning zone opposite Traders.




Highlighting thesis downloads

We pulled together a report recently to look at downloads of theses from the Research Repository. The statistics package built into the repository does not allow us to filter by item type – fortunately IRUS-UK has a report just for theses!

We measured download figures from June 2013 (when IRUS began recording UWE download information) to August 2018 (the most recent information available at the time of the report.) Here are the highlights:

  • There are 437 theses that have been downloaded at least once (i.e. they show on the report)
  • The total download figure for theses in that time period was 169,132
  • There are 32 theses that have been downloaded over 1,000 times
  • There are 5 theses that have been downloaded over 4,000 times
  • The most downloaded thesis is from 2015 and has 14,571 downloads

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New banner!


Presenting our new team banner! You may remember that Charley got roped into posing for the banner photograph – here is the final result.

What you see in the picture is actually the mini version of the banner – we have both a large version and this conveniently travel sized tabletop version. Charley will be making use of the tabletop banner during her monthly visits to Bower Ashton campus (re-starting tomorrow, the 27th of September) and we will unfurl the larger banner at our drop-in sessions at Frenchay campus.

So now you know what to look for, if you see the banner come over and say hello!