Repository downtime and practice changes


The Research Repository and Research Data Repository will be switched off for 24 hours this Wednesday, the 12th of December. This is to allow for essential maintenance and upgrade work to EPrints, the repository software. The repositories will be back online on Thursday the 13th of December, with no significant changes. Users will not be able to upload items to, or download items from, either repository during this time. The Repository team will also be unable to edit any records during the downtime.

Due to this, and future planned update work, the team are introducing some changes to existing practice that may affect you.

What you need to know:

  • Review times will be longer and we will prioritise items that need to comply with the REF policy
  • You will now need to inform us when an in press item that you have uploaded to the repository has been published. We will not be checking this on your behalf.
  • We will only send one email to authors whose REF eligible items are not compliant with the policy, rather than multiple emails.

For more details on the changes, or the repository downtime, please contact the repository team (

The Research Support team will be out of the office on Wednesday but will answer any queries on Thursday the 13th of December.

Photo by Fernando Arcos from Pexels


UWE campus visits


The Library Research Support team is based at Frenchay campus. We make monthly visits to other campuses, and can travel over by request as well.

The monthly visits are an opportunity for researchers and PGRs to drop in with any questions about the REF 2021 policy, data preservation, the UWE repositories, open access publishing and funding, and much more. If you prefer, we can also arrange for appointments in advance – just contact us to arrange a time.

Glenside campusAnna is based in Glenside library on the first Thursday of each month. Enquire at the library helpdesk for more information.

City campusCharley is based at Bower Ashton campus on the last Thursday of each month. She can be found in the open learning zone opposite Traders.




Highlighting thesis downloads

We pulled together a report recently to look at downloads of theses from the Research Repository. The statistics package built into the repository does not allow us to filter by item type – fortunately IRUS-UK has a report just for theses!

We measured download figures from June 2013 (when IRUS began recording UWE download information) to August 2018 (the most recent information available at the time of the report.) Here are the highlights:

  • There are 437 theses that have been downloaded at least once (i.e. they show on the report)
  • The total download figure for theses in that time period was 169,132
  • There are 32 theses that have been downloaded over 1,000 times
  • There are 5 theses that have been downloaded over 4,000 times
  • The most downloaded thesis is from 2015 and has 14,571 downloads

Continue Reading

New banner!


Presenting our new team banner! You may remember that Charley got roped into posing for the banner photograph – here is the final result.

What you see in the picture is actually the mini version of the banner – we have both a large version and this conveniently travel sized tabletop version. Charley will be making use of the tabletop banner during her monthly visits to Bower Ashton campus (re-starting tomorrow, the 27th of September) and we will unfurl the larger banner at our drop-in sessions at Frenchay campus.

So now you know what to look for, if you see the banner come over and say hello!

2017-2018 annual report


The Library Research Support team annual report has now been completed and is available to view on the UWE Research Repository. The report goes over the activities that the team have been involved in, as well as giving some statistics about APC payments, visitors to the Research Repository, and Data Repository growth. Taking into account feedback from the last annual report we have also included figures for full text items added to the Research Repository.

You can access the report on the Research Repository, and direct any questions to the Library Research Support team.

Image: Pie Charts from (Randall Munroe) is licensed under a Creative Commons Attribution-NonCommercial 2.5 License.

Benefits of open access publishing – Worms in the New York Times


Figure 2 from the article

The FET open access fund is now open, and authors from the Faculty of Environment and Technology can apply for funds to pay an article processing charge and publish their article open access (regardless of whether they are funded or not, as is the case with the RCUK fund that the library holds.)

So this seems like a great opportunity to showcase an example of an article that was published open access by the fund: Sendova-Franks, A.Franks, N. and Worley, A. (2018) Plant–animal worms round themselves up in circular mills on the beach. Royal Society Open Science, 5 (180665). ISSN 2054-5703 Available from:

An article in the New York Times has been written about the research, That’s Not Algae Swirling on the Beach. Those Are Green Worms. The article has also been tweeted about hundreds of times – you can find out more details on Altmetric.

FET authors who would like to apply for the fund can do so by following the instructions on the library webpages and can ask for more information by contacting the team.

Image: The three circular mills of S. roscoffensis filmed on the beach (figure 2) from the article Sendova-Franks, A.Franks, N. and Worley, A. (2018) Plant–animal worms round themselves up in circular mills on the beachRoyal Society Open Science, 5 (180665). Used under a CC BY 4.0 license.

Librarians on tour – Wells Cathedral Library – books in chains!

On tour

Last month, Jane was fortunate enough to visit the chained library at Wells Cathedral.


Built in 1450, this working library has been in use for over 550 years. Wells is only 1 of 4 chained libraries remaining in the country.

An iron gate separates the reading room from the library where some books are still chained to the shelves. The move to chaining books to the shelves in the 1600s was seen as a way of increasing access! Previously books were stored in chained boxes and readers had to ask for each box to be unlocked by the custodians. By chaining the books to the shelves, readers only had to request to be let in through the locked gate. They could then browse the shelves and then read the books, at chains length, on the shelves below.



(Note from Charley: there is surely an analogy to be drawn here between chaining books to shelves and open access, but we won’t get into that…)