Q: I’ve been asked for the full text of my paper and I don’t know if I want to send it. Are you actually allowed to put the full text on the Research Repository? Doesn’t that go against the publisher’s terms?
A: The repository team checks the archiving requirements of every item before it is made publicly visible on the Research Repository. We have a few different tools for this depending on the item type.
For journals we use the Sherpa-Romeo database which contains the publisher archiving policies of many journals. This shows what version we are allowed to archive, what embargo we need to apply, and if a set statement is required. We check all of these against what you have uploaded and will get back in contact if we have any queries, otherwise we apply the embargo and statement as required by the publisher.
For book chapters we have a document, which librarians from many institutions have contributed to, which contains details and links to publisher policies. We also check that the version you have provided is the one we are allowed to archive.
If the policy is unclear, or the journal is not in the Sherpa-Romeo database, we look for the policy on the publisher’s website. We will also email the publisher if there is no policy or if we require further information.