Q: Why can’t I edit my record on the repository?

Quickfire questions header

This is a new series of posts in which we answer some of the frequent questions we receive in the team, which have relatively short, simple answers.

Q: I want to make a change to an item on the Research Repository, but I can’t find an edit function?

A: Once you deposit an item to the Research or Data Repositories you cannot edit the record anymore – it can only be changed by a repository administrator. This is highlighted on the deposit page, the last step in the deposit process. If you know you still want to make changes to a record then do not deposit it at this point! In your repository work area (accessed through the ‘Manage deposits’ link at the top of the page when you log in) you can see the status of any items that you have uploaded.

If the item status is ‘User Workarea‘ then you can still edit this item. Open the record or click the pencil and paper icon next to it to make any changes.

Status

If the item status is ‘Under Review‘ ‘Live Archive‘ or ‘Retired‘ then you cannot edit the item. If there are any changes you wish to make you will need to contact the repository team with the details of the record and the edits that need to be made. The repository team can then update the record for you.

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